The COVID-19 pandemic has culminated in the most complicated and challenging school year of our lifetimes. Now more than ever, school and district leaders must be prepared to manage a wide variety of situations and communicate clearly and effectively.

Brooklyn Laboratory Charter Schools and the Donovan Group are working together to promote honest, transparent, equitable, freely accessible and public health-informed communication templates and guidance. This resource is a result of our ongoing efforts.

 

We hope this resource helps foster strong communication with your families and students, including those with more intensive and specialized needs for whom this pandemic has been especially difficult.

 

Please note that the specific strategies and messages you use will depend on factors like your district’s reopening plan, guidance you receive from state and local entities, and the status of COVID-19 in your district or community. Please check this site regularly — we plan to expand on these templates and guidance in the weeks to come.

Templates:

Thank you to our contributing partners:

EALA.png
NCSECS.png
InnovateEDU+logo.png
Rocketship.png

Positive Cases & Closures

 
1.png
LAB_Icons for Site.png
LAB_Icons for Site (1).png

A student in a school has tested positive for COVID-19 and has likely had close contact with others. 

A teacher or staff member in a school has tested positive for COVID-19 and has likely had close contact with others.

A student or staff member has been potentially exposed to an individual with COVID-19 outside of school.

4.png

Communicating with stakeholders as a school or district investigates a possible outbreak of COVID-19.

5.png
8.png

A section of a school must be temporarily closed due to one or more individuals testing positive for COVID-19.

Classrooms or sections of a school are safe to reopen after a temporary closure and/or period of quarantine.

Instructional Model Changes

 
12.png

A school district or system will reopen after beginning the year with 100% virtual learning.

12.png

A school district will move from full in-person learning to a hybrid model.

A school district will move from a hybrid model to full in-person learning.

11.png

A school district will move from full in-person learning to a 100% virtual model.

LAB_Icons for Site (2).png

A school district will move from virtual model to full in-person learning. 

6.png

A school will move from in-person learning to a virtual model due to an increase in COVID-19 cases.

12.png

A school will move from full in-person learning to a hybrid model due to an increase in COVID-19 cases.

A school will move from a hybrid model to full in-person learning.

12.png

A school will move from a virtual model to a hybrid model after a temporary closure.

LAB_Icons for Site (2).png

A school will move from a virtual model to full in-person learning after a temporary closure.

 

Responding to Situations

Communicating with students, families and staff members about a confirmed case and/or quarantine.

14.png

Communicating with a student or staff member as they come back to school after a quarantine.

15.png

Communicating with families when a student is placed in isolation after experiencing symptoms.

16.png

A student is denied access to a school or facility due to a confirmed/suspected case of COVID-19.

A student is in violation of mitigation protocols and intervention is needed.

Additional Resources

 

TEMPLATES WE'RE WORKING ON:

Screen Shot 2020-09-17 at 4.54.04 PM.png

These materials are provided by Brooklyn Laboratory Charter Schools (LAB) and the Donovan Group and reflect input from Educating All Learners Alliance, Digital Promise, National Center for Special Education in Charter Schools, National Center for Learning Disabilities, InnovateEDU, Rocketship Public Schools, Alyssa Bilinski, Friends of Brooklyn Laboratory Charter Schools, Parabola Project, (Brooklyn Laboratory Charter Schools, the Donovan Group, and all other entities named above, collectively, the “Parties”) for informational purposes only and do not constitute legal, medical, or other professional advice on any matter. The reader is not entitled to rely on any statement or matter described in these materials. The Parties assume no responsibility for the accuracy or timeliness of any information provided herein, or the efficacy, safety, or suitability of the plans and information described herein for any individual or organization. These materials and information are not a substitute for obtaining professional advice from the reader's own lawyers and other advisors in the appropriate jurisdiction or state. COVID-19 is extremely contagious and is believed to spread mainly between people who are in close contact with one another; and, as a result, federal and state health agencies recommend social distancing and various other measures to mitigate the risk of contracting the virus. These materials describe protocols designed to communicate with families and staff in a way that reduces the spread of COVID-19. However, despite communication and safety protocols and other measures that a school or other organization may put in place to mitigate the risk of transmission of COVID-19, there are inherent risks that employees, students, visitors, and other individuals may become exposed to or infected with COVID-19 by coming to a campus or other facility. These risks include, but are not limited to, the following: exposure to COVID-19, becoming infected with COVID-19, or becoming a symptomatic or asymptomatic carrier of the virus.